Education > Intro Videos > Bookkeeping Template (2017)

The first videos for the bookkeeping template were done in 2017 with another subset done in 2019, shown below.  This version lacked the automatic Balance Sheet, as that was developed in 2020, but it does show the format for it existed prior, with a different method for population. 

ZAP's Bookkeeping Module in Video...

​Please click here for Suggested Pre-reading if you have not done so already...

1) Introduction 

2) Basic Functionality - 3:14
(best for those with bookkeeping experience)

3) Advanced Functionality - 3:02
(best for those with bookkeeping experience)

Software Orientation and Features beyond videos 1, 2 and 3...

4) Home Tab - 2:36

7) DIY1 Menu Items - 2:59
​(not required for use)

5) Notes Tab - 4:25

8) Budgeting - 2:33
​(not required for use)

6) DIY1 Menu Auth - 3:05  (not required for use)

9) Transaction Generator - 5:00 ​(not required for use)

10) Scripting Module
​(not required for use)

11) Bilbo's Bank
(bank simulation website)

Level 1 Bookkeeping Education and Software Use

The purpose and process of bookkeeping working backwards from the end goal to your data...

​The purpose and process of Bookkeeping Short Version (4:25)

​The purpose and process of Bookkeeping w/ intro to ZAP details - (8:01)  [this video may get redone -- or compare it to this one?  view -- 4:55 )]

The Purpose and Process of Bookkeeping DETAIL VIDEOS with ZAP Accounting as your bookkeeping solution...

1. The End Goal for Small Business Bookkeeping --  view (3:00)
2. An ideal Income Statement for your end goal view (2:12)
3. Your online banking console is the ideal data source! view (3:04)
4. The Statements Tab is step 1 in the bookkeeping process view (4:06)
5. The Raw Transaction Tab is step 2 in the bookkeeping process view (4:46)
   
   ​to be continued... 
6. Copy from Raw Transactions To the Ledger and Crosscheck with statements tab
   xxxxx (xxx)
   ​
7. The Ledgers for Categorization and comments
8. The Income Statement!!!
9. The Balance Sheet for the perfect cross check. Without this, you have not benefited from double entry bookkeeping at all...

Videos by Tab... 

• Chart of Accounts
• Statements Tab
• Raw Transactions Tab
• Checking Ledger
• Credit Card Ledger
• The Income Statement (intro)
• The Balance Sheet (intro)

Videos by Topic...

• The Licensing Model Introduced
• The Licensee Portal
• What does the Licensee get?
• What does the Sponsored User get and not get?

​and more...

The Monthly/Quarterly/Semi-Annual Bookkeeping process at full speed and in 5 minutes

​This video was part of a training set so it may make reference to a little information out of context but it should still do the job for you. This video highlights:

1. The statement data recording process
2. The transaction data download and semi-automated data import process
3. The aggregated reconciliation process and 
4. The transaction categorization process. 

All of this work will be done in just under 5 minutes...

ZAP Accounting Software's Double Entry Bookkeeping Solution

ZAP Accounting 'Software' is a full double entry bookkeeping solution designed and offered as a stand alone google sheet template.  ZAP Accounting 'Software' Part A, is the core module and it comes in a Positive and Negative values version as well as a Debits and Credits version. We expect most to use the Positive and Negative values version for greater simplicity.  

• Our master file gets copied to your Google Drive, you get a little professional help with personal setup and orientation, and away you go. 
• Once on your drive the file is a stand alone file and private to you.
  • There are no communication strings or connections back to us or any software vendor.
  • There are no ongoing fees. 
  • There are no auto updates either, but that's okay because you shouldn't really need any. 
• The file is pre-configured with a Chart of Accounts inline with Schedule C and 1)  two checking accounts 2) two credit card accounts 3) a liability account for expenses incurred outside your business accounts 4) a general ledger 5) an income statement 6) a balance sheet and 7) basic reporting. 
• The Chart of Accounts has no required accounts and no limitations. There is no limit on Checking accounts or credit card accounts but going beyond two of each requires some professional configuration (5 minutes per added account). The file can be customized in any way, because it is a stand alone file.
• There's a lot of advanced features that can be unhidden  for those who want bells, whistles, crickets and such.
• Anyone who 'feels' this is overwhelming after watching the videos is 'trying to take it all in'.
  • You'll only use the pieces you need, and you'll hide the rest. 
  • It only takes most 45-60 minutes with some good coaching to get into the groove with their own data in play.
  • It feel's a lot better with your own data in play. 
  • Some tutoring for the first few months of use is suggested to find the groove faster and faster each month, but in short time you'll be grooving on your own and loving it. 

This software is not yet commercially available. We are working through a very new commercial model now.  Expect the software to have a one time licensing fee for life that may be between $49 and $99.  Then again, if we can get a reasonable donation train going, it may be free. We'd hope to then make money ongoing via small annual donations from our users, as well as via fees for training and certification courses and maybe some youtube video royalties or sumthin like that. This will be marketed as the most efficient bookkeeping software on the planet,  as accounting training material, as google sheets programming training material, as javascript training tools and anything else we can find in the kitchen sink that fits.

Another goal is also to create a new peer to peer commercial industry with folks supporting each other technologically for reasonable fees. An uber type of system except we don't want to force the collection of a portion of the fees between the parties. We'll be happy with some certification fees or maybe some donations from engaging parties as it makes sense.   Courtesy of the 220 Club.

​Interested in being on the Advisory Committee?  click here...